Request for Information (RFI)
Free to fill in and print in your browser. A printable, standardized RFI form with auto-numbering, response tracking, status fields, and a running RFI log sheet. Need to save your data, add your logo, or reuse across projects? Get the template pack ↓
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Project Information
Question
Attachments
Schedule Impact
Cost Impact
Architect, Engineer, or Owner Response
General Contractor / Construction Manager Response
Sign-Off
A/E Responded By
GC/CM Acknowledged By
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About the Request for Information (RFI) template
A Request for Information (RFI) is the formal way a contractor asks the design team to clarify or resolve a gap, conflict, or ambiguity in the construction documents. This RFI template gives general contractors, subcontractors, and construction managers a clean, standardized form for logging the question, tracking the response, and keeping a defensible record of every clarification on the project.
What's included
- Auto-numbering so every RFI has a unique, sequential ID
- Fields for spec section, drawing reference, and requested response date
- Priority and schedule-impact / cost-impact flags
- Separate architect/engineer and GC/CM response sections
- A running RFI log to track open and closed items
- Delivered in Word, Excel, and fillable/printable PDF
How to use it
- Enter the project information, RFI number, and the date needed by
- Describe the conflict or missing information and cite the spec section or drawing
- Flag any schedule or cost impact and send to the architect or engineer
- Record the response and closeout date on the log to keep an audit trail
Frequently asked questions
What is an RFI in construction?
An RFI, or Request for Information, is a formal document a contractor uses to ask the architect or engineer to clarify unclear, conflicting, or missing information in the plans and specifications before the work is built.
Who typically issues an RFI?
Usually the general contractor or a subcontractor issues the RFI, and the architect or engineer of record responds. The GC often manages and logs all RFIs to keep a single source of truth.
Why keep an RFI log?
An RFI log tracks every question, its status, and the response date, which protects your schedule, supports change-order and delay claims, and gives a clear record if disputes arise later.