Project Budget Tracker
Free to fill in and print in your browser. Master budget with original budget, approved changes, revised budget, committed costs, actuals, and forecast at completion. Need to save your data, add your logo, or reuse across projects? Get the template pack ↓
- Save data · reuse across projects
- Add your logo & company branding
- Works offline · no login
Project
Budget
| # | Cost Category | Original Budget | Approved COs | Revised Budget | Committed | Actuals | Forecast | Variance |
|---|
Column Definitions
| Original Budget | The initial approved budget for each cost category at the start of the project. |
| Approved COs | Sum of all executed change orders (additions and deductions) approved to date. |
| Revised Budget | Original Budget + Approved COs. The current authorized budget for each line item. |
| Committed | Total value of executed contracts, purchase orders, and pending change orders for each category. |
| Actuals | Costs paid or invoiced to date for each cost category. |
| Forecast | Projected total cost at completion (Committed + anticipated remaining costs and adjustments). |
| Variance | Revised Budget − Forecast. Positive = under budget; negative = over budget. |
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About the Project Budget Tracker template
A project budget tracker compares budgeted costs to committed and actual costs so overruns are caught early. This template gives contractors and owners a clear cost-control picture across divisions, including change orders and projected final cost.
What's included
- Budget, committed, and actual cost columns
- Variance and percent-spent tracking
- Change-order and contingency lines
- Projected cost at completion
- Division or cost-code organization
- Delivered in Word, Excel, and fillable/printable PDF
How to use it
- Enter the original budget by cost code or division
- Record committed costs from subcontracts and POs
- Update actual costs as invoices come in
- Watch variance and projected final cost to control overruns
Frequently asked questions
What does a construction budget tracker do?
It compares budgeted, committed, and actual costs across the project so the team can spot variances early and project the final cost.