Templates / PA-01 Pay Application Rev 2026.05

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Template / PA-01

Pay Application / Progress Billing

Free to fill in and print in your browser. A printable, monthly payment application with SOV reference, period billing, retainage calculation, stored materials, and certification. Need to save your data, add your logo, or reuse across projects? Get the template pack ↓

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Financial Document · PA-01

Pay Application

App №

Period to

§01

Project & Contract

Project Name

Project Number

Owner

Contractor

Contract Date

Architect

§02

Application Summary

1. Original contract sum

2. Net change by change orders

3. Contract sum to date (1 + 2)

4. Total completed & stored to date

5. Retainage (%)

5a. Retainage amount

6. Total earned less retainage (4 − 5a)

7. Less previous certificates for payment

8. Current payment due (6 − 7)

9. Balance to finish (3 − 4)

§03

Contractor Certification

The undersigned Contractor certifies that to the best of the Contractor's knowledge, information, and belief, the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that the current payment shown herein is now due.

Contractor

Company

Signature

Date

§04

Architect Certification

In accordance with the Contract Documents, the Architect certifies that to the best of the Architect's knowledge, information, and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified.

Amount certified

Architect

Signature

Date

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BBuildwise Consulting · projects@buildwise.constructionPA-01 · Rev 2026.05

About the Pay Application template

A pay application (often an AIA-style G702/G703 format) is the contractor's formal request for progress payment. This template ties directly to your schedule of values, calculating work completed, stored materials, retention, and the current amount due so billing is accurate and gets approved without back-and-forth.

What's included

Application and period-to date summary
Schedule-of-values continuation sheet
Work-completed and stored-materials tracking
Retention and previous-payment calculations
Certification and current-amount-due fields
Delivered in Word, Excel, and fillable/printable PDF

How to use it

Update the schedule of values with this period's progress
Add any stored materials and apply retention
Carry forward previous payments to find the balance due
Certify and submit to the owner or architect for approval

Frequently asked questions

What is a construction pay application?

It is the contractor's formal request for progress payment, showing work completed to date against the schedule of values, less retention and prior payments.

What is retention on a pay application?

Retention (or retainage) is a percentage the owner withholds from each payment, commonly five or ten percent, released after the work is complete and accepted.