Proposal / Bid Letter
Free to fill in and print in your browser. A printable, professional bid proposal with project reference, scope summary, pricing, exclusions, qualifications, validity period, and acceptance block. Need to save your data, add your logo, or reuse across projects? Get the template pack ↓
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Addressee
Project Reference
Scope of Work
Exclusions
Allowances
Drawings & Specifications
Bonds, Insurance & Taxes
Schedule Requirements
Workforce
Trade Subcontractors & Suppliers
Pricing
Certifications
Terms & Conditions
Acceptance & Execution
Submitted By (Bidder)
Accepted By (Owner / Client)
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About the Proposal / Bid Letter template
A proposal or bid letter is the cover that presents a contractor's price and terms to a client. This template gives contractors a professional, persuasive format that states the scope, price, inclusions and exclusions, and validity period clearly enough to win work and avoid misunderstandings.
What's included
- Project and client identification
- Proposed price and basis
- Inclusions, exclusions, and assumptions
- Schedule and payment terms
- Proposal validity and signature
- Delivered in Word (fully editable)
How to use it
- State the project, scope, and price
- List inclusions, exclusions, and assumptions
- Add schedule and payment terms
- Set a validity period and sign
Frequently asked questions
What should a construction proposal letter include?
A clear scope, the proposed price and basis, inclusions and exclusions, schedule, payment terms, and a validity period, presented professionally to win the work.